Letter to Legislator/ Editor

Lobbyists have shared that the order of contacting legislatures by order of effectiveness are predominantly in the following order: Letters (and cards), phone calls, faxes, emails and petitions.  It is important that we tell our elected officials where we stand on the shark fin issue. Information with salient facts influence the way our representatives create and implement environmental and social policy.

Flooding emails boxes and fax machines can be a good way to irritate legislative staff.  A good old fashioned letter can get their attention.

These tips will help you write a persuasive letter:

  • Limit your letter to one page and stay on the facts.
  • Identify yourself and the issue.
    In the first paragraph of your letter state who you are and what issue you are writing about. If you are referring to a specific bill, identify it by number (e.g. HB 4119 or S. 1561) if a bill number is already assigned.
  • Focus on your main points.
    Choose the three strongest points to support your argument and develop them clearly. Too much information can distract from your position.
  • Make it personal.
    Tell your legislator why the issue matters to you and how it affects you, your family, and your community. Make a connection to the legislator. Did you vote for her? Did you contribute to the campaign?
  • Ask for a reply.
    Include your name and address on both your letter and envelope.
  • Trust your voice.
    Be polite and take a firm position in your letter. Be confident in your understanding of the issue and remember that the legislator may know less than you. Thank elected officials when they vote the way you want.

Letters to the Editor

Letters to the Editor are one of the most widely read sections of the newspaper and reach a large audience. They allow community members to comment on the way issues are being addressed in the media and to influence what topics the local paper covers. Elected officials often monitor this section of the newspaper and take notice of constituents’ opinions. Increasingly newspapers are accepting letters to editors by email e.g. editorsfgate.com. Take care on syntax and spelling- your email must be pront ready.

Due to strict space limitations in newspapers, not all letters will be published, but the more letters the newspaper receives on a certain topic, the more likely they are to run at least one letter on the topic. Check the letter guidelines in your local paper and use these tips to write an effective letter to the editor:

  • Keep it short and focused.
    Many newspapers have strict length limits and edit letters for space. A concise, single-issue letter has a better chance of retaining its salient points and keeping the reader’s interest.
  • Make specific references.
    While some newspapers will print general commentary letters, most prefer letters that respond to a specific article. Here are some ways to refer to an article:

“I support the position outlined in the November 12 article, ‘Support Sustainable Fishing.'”

“I strongly disagree with Senator Yee’s position against the ban on shark fin April 10).”

  • Draw from the fact sheet and highlight aspects of the issue that haven’t been previously addressed.
  • Include your contact information.
    Many newspapers will only publish a letter to the editor after verifying the author’s contact information. When printed, the letter will usually only include your name and city.
  • Type your letter and sign it.
  • Send letters to smaller newspapers.
    Small newspapers are more likely to print your letter and the letter can then spark local community action.