Hearings and Meetings

Attending Public hearings and community meetings

Showing up is 90% of the game. Public hearings provide an opportunity for public comments on a particular project or vote. This kind of community involvement can make a strong statement.

Tips

• Time is limited at public hearings, so arrive early to sign up for a slot to speak.
• When you speak, focus on your main points. You will often be able to submit written statements which will allow you to address additional concerns.
• Be polite and respect other community members’ ideas. A hearing is a forum for the exchange of ideas, not a neighborhood contest.

Meeting with elected officials

Meeting with elected officials in person is an opportunity to make personal contact with decision-makers and convey your position in a persuasive and animated manner. A lobby visit allows you to tell your Senator or Representative what you think about a certain issue or bill and ask her/him to take positive action.

Here are some suggestions for a successful lobby visit:

Before the Meeting

• Request a meeting in writing with specific times and dates. Follow up with a call to the scheduler or secretary to confim the meeting.
• Make sure to convey what issue or bill you would like to discuss.
• Decide on talking points to express your most important ideas.
• Set a goal for the meeting. Do you want the Representative to vote for or against a bill or introduce legislation?

During the Meeting

• Be prompt.
• Keep it short and stick to your talking points.
• Take the time to thank the elected official for past votes in support of your issues.
• Provide personal and local examples of the impact of the legislation.
• Be honest and don’t claim to know more than you do about an issue. You don’t have to be the expert, just a committed and active constituent.
• Set a deadline or timeline for response.

After the Meeting

• Write a thank you letter to the legislator.
• Send any materials and information you offered.
• Follow up on deadlines and if they are not met, set up others. Be persistent.